Multi-Branch Library Software: Owner, Staff and Student Logins
Key takeaways
- Everyone gets their own login: the owner, each staff member and every student. Nobody shares a password.
- Staff get ready-made roles (Reception desk, Manager, Accounts, View only) or exactly the permissions you tick.
- Add as many branches as you need, with no extra charge per branch. Each has its own seats, shifts and students.
- Staff can be limited to their own branch, while the owner sees every branch on one page.
- Students have their own app for their card, fees, notices and study tools, and see only their own records.
A library grows in two directions: more people working in it, and more places to run. Your software should handle both without you sharing your own password or opening a second account. In Libolink, every person has the right login, and every branch sits in one account.
Who logs in, and what they see
| Login | Who | What they can do |
|---|---|---|
| Owner | You, the library owner | Everything: settings, staff, payment setup, reports, every branch |
| Manager | A trusted staff member | Day-to-day running: students, fees and approvals, seats, notices, leads, complaints |
| Reception desk | Front-desk staff | Add students, check-in, record payments for approval, seats, enquiries |
| Accounts | Whoever handles money | Payments and approvals, expenses and reports |
| View only | A partner or auditor | Look, without changing anything |
| Student | Every member of your library | Their own card, seat, fees, receipts, notices and study tools |
The owner stays in control
Only the owner creates staff logins, connects online payments and changes library settings. An Audit history keeps a record of important changes, so you can see who did what. If a staff member leaves, untick "This staff member can sign in" and their access ends; nothing they recorded is lost.
Staff see only their job
Pick a ready-made role, or tick permissions area by area: students, attendance, payments, memberships, seats, leads, notices, documents, complaints, tasks, expenses, reports and settings. A receptionist who cannot approve payments cannot mark a fee paid by mistake, and their menu stays short and simple.
Students get their own app
Every student signs in with your Library Code and their Student ID or mobile number. They see their digital library card, seat, fees with a Pay button, receipts, notices, attendance, study timer, goals and study material, and nothing about other students.
Unlimited branches
Opened a second centre across town? Add it as a branch in the same Libolink account.
- No limit on the number of branches, and no extra charge per branch.
- Each branch has its own seats and seat map, shifts and students.
- One page for all branches shows each one with its students, seats, shifts, fees due and who came today.
- Branch staff can be limited to their own branch, so the Civil Lines desk sees only Civil Lines.
- Move students between branches when they change centres.
- One set of business reports for all your branches together.
Your plan's totals are shared across branches. At the time of writing (October 2026), that is up to 1,000 students, 1,000 seats and 25 staff logins in one account; see pricing for current terms. Running a bigger chain? Write to info@libolink.com or call 9170055568 for a custom plan.
Why one account is better than one per branch
- You see all your money and all your seats in one place, from one phone.
- A student who moves branch keeps their history, receipts and login.
- Fee reminders, notices and the website work the same way everywhere.
- You pay one subscription, not one per centre.
Setting up a new branch
- Go to Branches and add the branch with its name and address.
- Add its seats (Seat map → Add seats) and its shifts.
- Add students, or move them from another branch.
- Give the branch's staff their logins, limited to that branch.
For the seat map itself, see Library Seat Map Software. To set up your branches and staff now, start your free 30-day trial. No card is needed.
Frequently asked questions
Can I manage multiple library branches in Libolink?
Yes. Add as many branches as you need in one account, with no extra charge per branch. Each branch has its own seats, shifts and students, and one page shows all of them.
Can staff be limited to one branch?
Yes. Staff can be restricted to their own branch, so they see and change only that branch's students, seats and fees.
What staff roles does Libolink have?
Ready-made roles for Reception desk, Manager, Accounts and View only, or your own set of ticked permissions. Only the owner creates staff logins and changes settings.
Do students get their own login?
Yes. Every student signs in with the Library Code and their Student ID or mobile number, and sees only their own records.